Free Template & Guide
End of Tenancy
Inspection Report Template
The complete room-by-room template for UK landlords. Everything you need to document property condition, protect your deposit, and stay DPS/TDS compliant.
Or use our free printable checklistWhy You Need a Proper Inspection Report
An end of tenancy inspection report is the single most important document in a deposit dispute. Without one, the deposit protection scheme has no basis to award deductions — even if the damage is real.
Key fact from the Deposit Protection Service:
“Over 50% of deposit disputes are decided based on the quality of evidence provided — not the severity of the damage.”
Room-by-Room Inspection Template
Use this as your checklist during the walk-through. For each item, note the condition and take a photograph.
General Property Details
- Full property address and postcode
- Date and time of inspection
- Names of all parties present
- Meter readings (gas, electric, water)
- Keys and fobs returned — count and condition
- Alarm codes and access details
Entrance Hall & Corridors
- Front door condition (locks, hinges, paintwork)
- Flooring condition — carpet, tiles, or laminate
- Walls and ceiling — marks, scuffs, cracks, damp
- Light fittings and switches — working condition
- Smoke detector — present and tested
- Letterbox and door furniture
Living Room
- Walls, ceiling, and paintwork condition
- Flooring — stains, wear, damage
- Windows — glass, frames, locks, blinds/curtains
- Fireplace (if applicable) — condition and cleanliness
- Electrical sockets and switches — working
- Furniture (if furnished) — itemised condition
Kitchen
- Oven, hob, and extractor — clean and working
- Fridge/freezer — defrosted, clean, working
- Washing machine/dishwasher — clean, working, hoses
- Worktops — damage, burns, stains
- Sink and taps — leaks, limescale, drainage
- Cupboards and drawers — hinges, handles, cleanliness
- Tiles and splashbacks — grout, cracks, mould
- Bin area — clean
Bedrooms
- Walls, ceiling, paintwork — marks, holes, damp
- Flooring — stains, wear, damage
- Windows — glass, frames, locks, curtains/blinds
- Built-in wardrobes — doors, rails, shelves
- Electrical sockets and light fittings
- Furniture (if furnished) — bed frame, mattress, drawers
Bathroom
- Bath/shower — condition, sealant, grouting, mould
- Toilet — seat, flush, cistern, clean
- Basin and taps — leaks, chips, limescale
- Tiles — cracked, loose, grouting condition
- Extractor fan — working
- Mirror, towel rails, toilet roll holder
- Flooring — water damage, condition
Garden & External Areas
- Lawn — mowed, maintained to move-in standard
- Fences and gates — condition, locks
- Patio/decking — clean, safe condition
- Bins — present, clean
- Shed/outbuilding — condition, contents
- External lighting — working
- Guttering and drainage — visible issues
5 Tips for a Bulletproof Report
Photograph Everything
The DPS says over 50% of deposit disputes come down to evidence. Take date-stamped photos of every room, every issue, and every meter reading. Wide shots for context, close-ups for damage.
Compare Against Check-In
Always compare the end of tenancy condition against the original inventory. Fair wear and tear is expected — you can only deduct for damage beyond what's reasonable for the tenancy length.
Note Fair Wear & Tear
Carpets fade, paint scuffs, and hinges loosen over time. The longer the tenancy, the more wear is 'fair'. The DPS and TDS have clear guidance on what counts. Don't try to claim for natural ageing.
Include Timestamps
Every photo and note should be clearly dated. If a dispute reaches the DPS or TDS, timestamped evidence is dramatically more persuasive than undated photos.
Use a Structured Format
A room-by-room PDF report beats a folder of random photos every time. Adjudicators at deposit schemes want structured, easy-to-follow evidence — not a pile of JPEGs.
Skip the Template. Use SnagMail Instead.
SnagMail turns this entire template into a 10-minute phone walk-through. Snap photos, annotate issues, and generate a professional PDF report — all from your iPhone.
- ✓ Room-by-room structure built in
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